Minutes 4 June 2026

In Attendance (via Google Meet):

Mike Hagen

Colin Fingler

Anna Bonga

Deirdre Arscott

Murray Tough

Dara Poon

Peter Stary

Etienne

Regrets:

Vincent Deslauriers

1. Agenda:
2. Acceptance of agenda: accepted.
3. Add to agenda:  Etienne’s item: walk us through the discussion group. 

• Minutes: 
• Approval of March minutes: accepted: 1^st: Colin; 2^nd: Mike

• Presidents Update:
• Got positive comments from Vincent about Dara’s video’s; Thought it good that Mike was mentoring Stas, a new rider.

• Financials:
• Sitting at about $12,000.  Still waiting for Fleche receipts. 
• Term deposits have accrued  some interest.
• 211 memberships (normal for this time of year)
• Still have an action item to draft insurance. 
• We need a treasurer for next year
• Discussion about recruiting for the board for next year.  Action: Making a committee of asking people to be board members:  Mike, Murray, and Deirdre.

• Ride Co-ordination reports:
• North:  Vim has another rider in the north
• Lower Mainland: the Canada Day ride is coming up.
• Bella Coola: There is a fire south of the route, so need to watch this as it could move north. 
• Discussion about when registration opens.  Would like to see it open earlier.
• Discussion about how we communicate with ride organizers, and their responsibilities.  Need to complete our organizers handbook. 
• Discussion about what to do if a riders control card isn’t correct.  Ride organizers need to make sure that riders know they need to answer the question.  Suggest a script for ride organizers to read.

•  Presentation by Etienne:
• Want to replace the Wiki, and a way to provide for action items. 
• A chat website with file storage:  https::community.randonneurs.bc.ca
• Directors group has directors files. 
• Discussion about ACP: homologation and submitting schedules.  Need following years schedule by end September, before the AGM
• Database feature request:  mechanism for ride organizers to be able to verify control cards after the ride.  Can add a permission to the program.

•  Website:
• Still ongoing

•  Ride report:
•  Dara posted videos.  It was a lot of work to post, at the moment.   

• Marketing:
• Business cards have been sent to the printer.  Expect to hear from the printer soon.    

1. Round Table:
2. Manfred is 85 this year.  Discussion about organizing a tribute ride.  Need to co-ordinate with Chris if we decide to do this.  The date is July 31^st.  Action: Mike to talk to Manfred to see what he wants to do.
3. Is there a template for the ‘good to go’ letter?  Yes.  Only Etienne can change it.  Peter to put it onto the community board so Etienne can make the changes. 

1. Next Meeting:   2 July2026; 7:00 pm.

1. Adjournment:   8:16 pm