In Attendance (via Google Meet):
Mike Hagen
Colin Fingler
Anna Bonga
Dara Poon
Vincent Deslauriers
Murray Tough
Peter Stary
Deirdre Arscott
Agenda:
- Acceptance of agenda: accepted
Minutes:
- Approval of March minutes: accepted: 1st: Deirdre; 2nd: Peter: accepted
Presidents Update:
- There was a complaint from a rider about the washrooms at London Landing
- Murray has added a note to the Facebook page asking that complaints be sent to the president rather than onto Facebook. Action: Peter to look at the wording for the Facebook note.
- There are no regional co-ordinator reports: all is running smoothly.
- Marc would like tore-gift the Roger Street Award. It needs some engraving work.
- We need an internal directory: Who is doing what.
Financials:
- Thank-you to everybody for their support.
- Current chequing balance is about $13,000. Term deposits about $30,000, of which the Harold Bridge Bursary is included.
- Membership: about 180 members.
- Are we expecting an invoice from Erica? Nothing has been received yet. She contacts through the treasury email. No action required at the moment.
- Dug has submitted his information from the broker.
- If something happens between two members, insurance does not get involved. Can add a note to the rules to this effect.
- Colin has created an “Insurance FAQ”.
- Insurance is restricted to inside Canada.
- Motion to approve insurance coverage for the upcoming season: Accepted.
Route sheet:
- Suggest the organizer clean up the Ride With GPS cue sheet even if the route is electronic. Eric (Hagen) has created an app so the Ride With GPS route sheet can be converted into a cue sheet as the standard BCR route sheet.
- Discussion about route sheets.
- Discussion about storing route sheets for the future. Dara posted a link to Etienne’s GitHub project for route sheets.
- There is a ride co-ordinators checklist.
- Need a ‘files to download’ from the route sheet. A GPX file and a PDF cue sheet. Some people prefer an excel file to a PDF.
- We need to make it easy for riders to get the ride information.
Awards:
- Tim Pollock and Gordon Bissaro Awards have been engraved. Discussion about awards.
- Pins are being phased out due to price and workload, and no one seems to be concerned about it. ACP does have pins for purchase.
- Can do virtual pins for the Fleche and Trace. Will have to be programmed.
- Proposal: Re-word the rules for the Tim Pollack award, if no-one meets the original criteria. Discussion about proposal. Action: Colin to address new wording.
- Action: Vincent to look at old Fleche statistics to come up with new ideas for criteria.
- OK for one team to win both the 24 hour distance and most climbing.
- Colin has left-over medals for events. Can print a certificate.
- Action: Vincent to find some certificate ideas.
Marketing:
- Peter has nothing at the moment. The business cards are coming. Peter is in contact with a printer. Peter has a logo.
- Should we put up some posters? Peter would need to re-print.
Complaints:
- A complaint was raised about the London Landing washrooms. Dara talked with her, and they went for a coffee ride. Thank-you to Dara for approaching her.
- Are their things we can do to make randonneuring more inclusive?
- Discussion about bringing people into the club and make them feel included.
- Propose: Have an experienced rider as a sweep for the Populaires. Agreed.
- Discussion about how to attract new members.
- Could highlight the Populaires on the web page. In the announcements.
- Action: Vincent to find out what would be involved to have a tent set up at the end of the Cypress Hill Climb.
Website:
- Deirdre needs to call a meeting to decide what to do.
- Mike to send Deirdre some ideas.
Rules Update:
- Dara has posted the new rules on the website.
Round Table:
- What is happening with the May 1000? On the 16th of May.
- Murray will contact Chris Cullum about the 1000 info.
Next Meeting: 7th May 2026; 7:00 pm.
Adjournment: 8:40 pm