5 Mar 2026
In Attendance (via Google Meet):
- Mike Hagen
- Colin Fingler
- Anna Bonga
- Dara Poon
- Vincent Deslauriers Murray Tough
- Peter Stary
Regrets:
- Deirdre Arscott
Agenda
Acceptance of agenda: 1st: Colin, 2nd: Mike: accepted
Minutes:
Approval of Feb minutes: accepted: 1st: Colin; 2nd: Anna: accepted
Presidents Update:
A huge thanks to Vanessa, Eric, Etienne, Deirdre and Dara for their website work.
Dara has done a lot of meticulous work on the rules.
We got our insurance quote, Doug recommends we proceed. Total cost is $7264.
Financials:
Chequing Balance is $9800
Membership is at 132 members.
Club PayPal is now closed.
VanIsle 1000 has a brevet fee of $295.
We paid $372 to the Ontario Randonneurs for our homologation fees and medals from France.
Murray and Deirdre have been added as signatories. Most of our payments going forward can now be by e-transfer.
We have a quote from the insurance company. Due 26th April. Erika, the website developer, has not yet been paid. Amount unknown as of yet.
Regional Reports:
Interior: Bob Goodison: Nothing to report
Lower Mainland: Have had 2 Populaires so far, with some new members. So far a success. April 4 is the Cherry Blossom. Discussion about putting a cap on the numbers. Proposal: cap at 100. Accepted.
Peace: Wim Kok: Nothing to report
Island: Mark Payten: First Grando on Saturday, the Chili is in April, the VanIsle registration is now live.
Social:
Coming up on Saturday. So far a couple of dozen people have said they are coming.
Website:
It is up and running, and first impressions are very good. Still work to be done, mainly migrating the content from the old to the new website.
Newsletter for the website is still coming.
There is a link to the old archives site.
If there are errors: send information to
Retiring:
Eric is retiring. Deirdre would like to get him a gift certificate of $200 for a dinner. Action: Colin, Mike, and Deirdre to put together a newsletter article to highlight Eric. Motion: gift certificate of $200: 1st: Murray, 2nd: Mike. Carried.
Rules Update:
The rules project got rolled up into the website project.
Discovered a few rules issues resulting from translation. Will try to bring the English version more in line with the French.
Will try to make it more relevant to British Columbia. Discussion about rule changes that applies to us, given the differences between our countries and situations.
Addition of word ‘exclusive’ to “no ‘exclusive’ help between controls”.
Route Sheet:
Mike is still working on the document. He and Stephen haven’t met yet.
Mike has been using Ride With GPS cue sheets and it has been working.
Discussion about use of Ride With GPS. Ride With GPS has it’s limitations. It is a good idea to do a pre-ride to make sure what comes from Ride With GPS is functional. The Ride With GPS needs to be reviewed before printing and downloading.
Community Update:
Presentation by Murray. Following link put into the agenda: https://community.randonneurs.bc.ca/
Action Items are stored in here at the moment.
Colin is wondering what to do with the old permanent waivers.
Discussion about computer use.
Marketing:
Peter would like for someone to send him an updated copy of our logo. Action: Murray will send something.
Awards:
Vincent contacted Gary Baker to say he has the trophies.
He contacted Bob Goodison about the Fleche and the trophy he won. Bob will engrave the trophy.
Vincent is looking in the archives to find out where people are for awards.
Vincent has not managed to contact Karen Smith.
Mike will contact Cheryl about more award info.
Action Items:
Action: Murray will send out a means to access the action items.
Next Meeting: 9th April 2026; 7:00 pm.
Adjournment: 8:30 pm